Best workforce management practices that will improve the productivity of your team

Every company that employs various workers has faced the challenges of workforce management.

According to a study, about 92% of business leaders recognize that workforce management tools are critical to their business, but only 55 percent implement them.

Making a schedule that fits everything, staffing departments, and predicting upcoming workforce management needs is a tedious task if you don’t have the perfect tools. In this blog, we’ll talk about best practices for workforce management and the tools you can use to manage your workforce effectively. 

Benefits of workforce management tools

Workforce management software can tackle several issues that businesses face. Here are some of the examples:

1) Reduced amount of paperwork

HR workflow automation software allows HR managers to gather and store all their data in the cloud and generate fewer paper files such as reports, contracts, and timetables. Not only is it good for the environment but also gives HR managers more control over the HR processes, making them more organized and transparent.

2) Reliable form of reporting

Storing all of your company’s data in a particular place helps HR managers to prepare more comprehensive reports that take into account the performance history of their team members, one-on-ones, training, etc. It can be useful to assign extra bonuses or calculate compensation.

3) Less duplication of the document

With a single profile for all the employees, HRs can easily enter and update their data without having to duplicate it across various systems. It can be useful in candidate application tracking, onboarding, and more. 

4) Easy scheduling of task

With more insights into when and how your workforce works, you can optimize the scheduling of your tasks and offer more flexibility to employees and clients alike. 

5) Improved experience of employees

When everything in your business is in order, paychecks are sent in time, shifts are scheduled with fewer perturbations, etc. – employees are more satisfied. They can concentrate on their job while all other things are taken care of by the HR department. 

If you are looking for the best workforce management software, look no further as Coding brains can provide you with software with all the best tools to use. No matter whether your team is small or large, in this list you’ll find something that helps you and fits your needs.

These software tools also help in providing you with a convenient way to manage your knowledge base via an online library of reports and articles. You can create all the required materials and share them with employees to enhance their work. Convenient functions for recording and tracking working time that allow you to easily manage benefits and calculate payments allow you to timely and accurately commit payments. Having a deep understanding of the working habits of your employees, you can provide them with wider opportunities for professional development and growth. For eg, the most efficient worker might serve as a mentor for their colleagues. You can also compensate and detect the workers that work the hardest or offer them extra days off based on their performance.

You can also detect if the performance of your employees is increasing or declining and take the right measures to increase the motivation. Similarly, if the productivity is growing, you can let them know that you appreciate and notice their hard work. 


If you’re searching for ways to improve the productivity of your team and make your workforce management processes more efficient, these tools might be key to that necessary change. Modern workforce management tools provided by Coding brains allow you to implement the best practices of workforce management such as reduced paperwork and duplication, people-oriented workflow, labour forecasting and easy planning. For more information, please contact us.

Written By
Faiz Akhtar
Faiz Akhtar
Faiz is the Technical Content Writer for our company. He interacts with multiple different development teams in Coding Brains and writes amazing articles about new technology segments company is working on. Every now and then he interviews our clients and prepares video & audio feedback and case studies.